Charms Office Assistant

Charms Office Assistant is WCYO’s new student management, assessment and communication tool.

This web based system will handle all of our email communications, calendaring, and chair audition recordings.

Visit, and click the “ENTER/LOG IN” link at upper right.

Locate the “PARENT/STUDENT/MEMBERS LOGIN” section of the page.

Enter WCYO in the school code field, then click “Enter Student/Parent Area”.

If this is the first time you have used Charms, enter your student’s ID NUMBER as a Student Area Password.
Student ID = (capital first initial-last name-graduation year, e.g BSmith2019)
It should also be in top of the student data sheet that was included with your student’s folder

Once you have logged in, you will be taken to the Charms Home screen. Here you will see a list of icons. Following is information on the sections that WCYO currently uses. Please be sure you change your password (if this is your first login) and review your info (see below).

Calendar – The calendar page contains all info regarding rehearsal and sectional schedules, and upcoming concerts and events. To subscribe to the calendar via your mobile device, click the blue “SYNC Calendar” button in the upper lefthand corner of the screen and follow the directions.

Event List – Portrays the calendar in a printable list.

Email Staff – Lists email addresses for WCYO conductors and board members.

Handouts & Files – Contains a copy of the Student Handbook as well as various files and forms used throughout the year.

Website – Directs you back to the WCYO website.

Finances – This is a record of your current tuition balances. To make a payment, visit the tuition page.

Absences – Lists any absences or tardies for your student(s).

Recording Studio – This is where you will record and upload chair auditions, etc.

Update Info – Please review this section to be sure all of the information for both your is correct.

Change Password – If this is the first time you have logged in using your student ID, you will want to change your password. Please note that this password will be the same for both parents and students, so choose something you all can remember.

Multiple Student – If you have more than one student in WCYO, you can use this section to link them all together into one account.